It seems that you should ask the people organizing the examination. They should know the current procedure, including the correct forms to be filled and the dues to be paid.
FWIW, I've tested a little more than a year ago in Israel by a visiting Japanese shihan. The cost was 27,000 Yen, including the examination fee, registration to the Aikikai and the issuing of a Yudansha card.
Usually dan examinations in Israel are held during a seminar, and it's customary that the examinees participate in all of it. Therefore the cost of a full seminar should also be counted in the total expanses of the examination.
Good luck with your shodan exam