Ok so I am starting to notice that in order to test you have to meet a certain amt of time training. Just curious how do you keep track of how often you have trained? Does your dojo have a sign in sheet? do you keep track on your own? I have found a Ipod app called aikido diary and recently started using it. I also keep a notebook detailing where and who and what I have practiced that night.
you could ask your instructor to check out www.martialmanagement.com
. It does everything you're mentioning and more and is quite useful on both the teachers and students sides. It's been active for several years and has quite a few users. The dev is a martial artist and is always taking suggestions and making improvements. It's also free, so there's really nothing to lose.